Nicholsons Lawyers is seeking a full time experienced Legal Secretary/Administrator.
This person will be working in the firm’s Commercial team under one of our Commercial Partners and will be required to perform a high volume of administrative tasks with the utmost attention to detail.
Applicants who have successfully completed their NZ Legal Executive papers or who are interested in doing so would be considered favourable.
Job Description
Provide comprehensive administrative support ensuring efficient and timely work flow.
Manage calendar, schedule appointments, and coordinate meetings with clients and internal staff
Prepare legal documents relating to commercial and property matters including Sale and Purchase Agreements, Leases, Wills, Loan Securities, Enduring Powers of Attorney and Land Information New Zealand documents.
Assisting in organising and maintaining client files
Learning and utilising the firm’s Practice Management system to its full potential .
Collaborate closely with team members to maintain and streamline processes.
Liaising with solicitors, clients, other professionals, and Government agencies
Drafting letters and emails as required
Preparing statements and invoices
Requirements
Detail-oriented and highly organised
Exceptional administrative skills ideally in legal administration
Ability to multitask and prioritise effectively in a fast-paced environment
Excellent attention to detail and a meticulous approach to handling sensitive information
Proficiency in using computer software and advanced knowledge in Microsoft office
Excellent computer, typing, and formatting skills, including digital dictation transcription
Exceptional communication skills, both written and verbal, to interact confidently with both clients and colleagues.
Maintaining strict confidentiality
Nicholsons prides itself in offering a warm and friendly team environment where the staff can flourish in both their personal and professional endeavours.
Please email your CV, qualifications, and covering letter to our Practice Manager, Leonie Ngeru leonie.ngeru@nks.co.nz, and clearly state the role you are applying for.
All applications will be treated in the strictest of confidence.
We thank all applicants for their interest but only those selected for an interview will be contacted.
Please note this job description is intended to provide a general overview of the position and does not encompass all tasks or responsibilities that may be assigned.